In today’s world, all the work is performed on the cloud platform whether it is for individuals or of big organizations. As with this advanced technology, one can do their office work irrespective of their place and time. But this advanced technology also had some loose ends that create problems among cloud users. One of the biggest challenges in the digital world is to prevent the user’s precious information. As we already know service providers only keep the system up and neglect the security that opens the door for hackers and intruders.
Some methods by which one can prevent their mails from being hacked are given below –
1. Tight security for Physical data server
It is one of the most important features that must be tried, as most of the hackers always keep an eagle eye to access weakly secured data servers. Although Microsoft Office 365 gives a guarantee that it can secure your data as it has restricted the data centers and uses physical measures like camera, security guard, biometric, etc. which boosts up the level of sureness and also decreases the chances of data loss.
On the network level, it only allows those connections that are essential and got firewall rules to disable harmful connections. Also, Microsoft never discloses its data center location in public which makes it more confidential and secure as these methods ruin the planning of the hacker.
2. Backup Office 365 Emails
Keeping backup of your important mail items is always been a good idea. As cloud Office 365 is little bit risky and files are prone to corruption so for the safer side admin always keeps the copy of important files and folder in their desktop. To save office 365 emails in desktop or any other secure formats like PDF, MBOX, HTML, PST etc. they can follow manual procedure or take help from third party software. This is the best possible way to keep your emails and data safe from being hacked or corrupt.
3. Opt for Office 365 Security feature
Advanced Threat Protection (ATP) is one of the most up to date features that promise the users to save their emails from the malware or virus attack. As its main work is to inform the administrator every minute with a detailed report about the virus attack by giving information like who is targeted and can easily track the malicious URL links given in the messages.
4. Configured to Data Loss Prevention
Its main function is to prevent user’s confidential information like credit card numbers or bank account details from being misused. This can be done by enabling this feature. It permits the Data Loss Prevention Policy which actively manages your sensitive data risk.
5. Enable the Sender Protection Framework (SPF) Features
During setting up Office 365, one is advised to configure DNS so that they can work security with Office 365. The main work of SPF is to inform other main channels about the authenticity and security level of the system from where the email has arrived.
6. Enable the Customer lockbox
It acts as a troubleshooter which can be accessed only after the approval of the user. It mainly controls the access of your data by MS support engineer on request and leaves once the problem is solved.
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7. Opt for Audit Logging Mailbox
In this feature, users can go to the Office 365 compliance Centre and can check who accessed the user’s mailbox, and can keep an eye on the activities of the admin, mailbox owner and delegated users. So that any type of unauthorized activity can be prevented.
8. Use Mobile Device Management
Your emails and data will be completely protected by using this feature. You can also set user-level policy and conditional access policy by using MDM.
9. Use strong password
You must have a strong password for Office 365. Users should keep in mind that they cannot use this password for any other account. To keep your password you must follow the recommended policies provided by Office 365.
10. Choose Multiple Factor Authentication
Besides having a strong and encrypted password, you can provide more security by enabling Multiple factor authentication. This feature is very useful because once the user entered its password then it will immediately inform the users via their mobile and asked them to confirm the SMS, phone call or notification send on their smartphone application so that if any unauthorized person even knows your password still they will be unable to access the mailbox.
Summary
In this blog, I tried to cover all the information regarding this topic and after reading this blog one can easily understand the importance of Email protection even it is for individual or organization. Hence, to protect your emails you need an alternative tool that ensures your email security as it is quite simple and easy to use.
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